VMC Minutes

 

 

MEETING OF THE VIDYALAYA MANAGEME NT COMMITTEE

Minutes

The aforesaid meeting was held on 28-01-2013 at 11.30 Hrs. in the Vidyalaya. Sh. Ved Prakash Mahawar GGM, Asset Manager Tripura Asset and Chairman VMC, KV ONGC, Agartala presided over the meeting.

1. The meeting started with the welcome address by Sh Vinod Kumar, Principal KV ONGC Agartala.

2. The Chairman extended warm wishes to all the members of VMC, Teachers and Students of the Vidyalaya. He conveyed his happiness to the Principal, Staff and students for doing well in academics as well as for excellence in the field for extra-academics. He showed keen interest in the academic activities and expressed his satisfaction on the academic performance of the students and at the same time he emphasized on bringing quality result in future and to concentrate more on academic improvement of the students.

3. Review of the points discussed in the last meeting held on 25-08-2012. All the points/issues raised and discussed for assessing status position.

1. Children Park – Yet not done

2. Construction of additional rooms above Sr. sec block- Yet not done/ Under process

3. Covering of Assembly ground

4. Cycle Stand- Done

5. Inter-connection play ground with main building internally- Proposal deferred

6. Tiling of resource room and computer Labs

7. Installation of Water coolers/RO –Purchased yet to be fitted

8. Provision of ramp and disabled friendly toilets as per direction of Hon’ble Supreme Court-

    Ramp construction completed. Disabled friendly toilets still to be made.

9. Tin shed at drinking water point of main building –Done

10. Guidance & counseling session for students of class XI/XII- Done by Dr (Mrs) Anita Deb

      of Agartala Government Medical College & G .B hospital

11. Computer Purchase (08) and Xerox machine/Digital duplicator at DGS&D rate contract –

     Purchasing Done

12. Condemnation of various stocks as per KVS norms- Approved by VEC and proposal sent

      to KVS RO Silchar for necessary permission to write off the stock.

13. Leakage in water tank in KV ground- Water tank changed

Sh Rajeev Bishnoi GM (IE) I/C HR-ER and Nominee Chairman, VMC informed the present status on above mentioned point and progress made on these issues.

 

Regarding Children Park, Sh Rajeev Bishnoi GM (IE) I/C HR-ER informed that fund for the same is allocated by the concerned agency/CSR.

 

He also informed that Water purifiers have already been procured and will be installed soon in coordination of Civil deptt/Electrical Deptt. Principal K V ONGC desired that the installation of water purifiers, Tin shed over drinking water tank may be given immediate attention. For all other items priority list will be provided to I/C HR-ER very soon.

  

On the Day’s Agenda Points

1. Academic Performance:

1.      SA-1 exam for classes 3-10 is already over.

2.      FA-III for classes 3 to 10 is going on. 3rd Unit test for class-XI is beginning today.

3.      There is no formal test for classes 1 to 2. However monthly test are conducted to assess the academic performance of the students.

4.      Pre board-I is already over. 2nd pre-board is going on.

5.      Based on the performance of pre-board suitable guidance & counseling is done.

6.      Remedial/extra classes were arranged for class-XII during winter break. For science stream extra classes could not be arranged.

7.      After Pre-board –II five period time table will be implemented for class-XII. After that remedial classes will be arranged.  

8. Board exam for class-X/XII will commence from 1st March 2013.

      9. Admission to class- one for session 2013-14 will begin from 8th Feb 2013. Last date of

          Registration /submission of forms is 10th March 2013.

1.       For other classes registration forms will be made available if vacancies exist.

2.      Regular academic inspection is being done by Regional Office, Silchar/ Agencies as deputed by KVS.

 

1.     Students Enrolment Position as on last day of December 2012

There are 900 students on rolls as on December 2012, out of which 444 are boys and 456 are girls.

ONGC Wards                         :           191

Central Govt. Dept                 :           215

PSU(CG)                                :           133

Others (state govt, State Govt

PSU  civil population)             :           361

 

    3.  Vacancy Position of the staff as on 31st Dec 2012

a.

S.No.

Name of the Post

 

No. of Posts Vacant

1

PGT - Bio, Physics, History, Computer

           Science

01 each

2

TGT- English, Biology

01 each

3

Head Master

01

5

PRT

05

6

LDC

01

 

b. Contractual arrangements have already been made against the vacancies of all vacancies of PGTs, TGTs, PRTs and Dance Coach and Sports Coach.

 

 

 

1.     Status of VVN as on last day of December 2012

 

Opening Balance on 01.4.2012                            :      Rs 1804541/-

Receipt up to 31st December 2012                       :      Rs 2663915/-

Payment up to 31st December 2012                     :      Rs 2358376/-    

                                                                                      ---------------------

Closing Balance as on 31.12.2012                       :      Rs. 21,10,080/-

 

Sh S Sampat DGM (F&A) who represented Sh D K Gupta DGM (F&A) wanted to know the possibility and rule position to go for fixed deposit or flexi saving scheme in nationalized bank for the unspent amount lying in the  VVN fund of vidyalaya)

 

2.     Co-curricular Activities

1.      Kendriya Vidyalaya ONGC conducts number of activities (Quiz, debate, workshop, seminar, drawing & painting competition, essay writing comp etc) to groom students for all round development.

2.      KVS used to organize different games & sports for students at vidyalaya/regional and national level. Annual Sport conducted on 19th Jan 2013.

3.      Different cultural programmes are organized to nurture cultural talents of the students. Annual Day function conducted on 20th December 2012.

4.      Guidance & counseling was done by Dr (Mrs) Anita Deb from AGMC & G B Hospital for students of class-XI & XII on 24th Nov 2012.

5.      Mrs Devika Naug Datta TGT-WE of this Vidyalaya was awarded by KVS Regional Incentive Award 2012.

6.      Scout & Guide activities are being conducted as per KVS schedule to instill social responsibility & co-operation among students.

Kendriya Vidyalaya ONGC conducts number of activities to groom students for all round development. KVS used to organize different games & sports for students at vidyalaya/regional and national level. Different cultural programmes are organized to nurture cultural talents of the students.

 

3.     Colouring of Vidyalaya Building in & out with all accessories.

Principal informed the committee that Vidyalaya was renovated 04 years back since then no white washing/colouring has been done in the Vidyalaya building. Now Vidyalaya building and accessories require white washing/colouring. The Chairman agreed to it and advised CE (Civil) to look into the proposal and do needful.

 

4.      Fencing of new garden area.

               Some area in front of senior secondary block has been developed into garden which needs

               to be fenced for proper maintenance. The Chairman agreed the proposal and advised CE-

               (Civil) to do the needful.

 

 

 

 

 

5.      Any other points raised by the VMC members with the permission of the Chairman.

A.    Sh S K Dhar parent member raised the problem of dampness and leakage in SUPW room and resource room being used by primary students. He advised to install AC in the room so that dampness may be removed /decreased. The Chairman advised CE (Civil) to see the physical status of the room and to the needful for the same.

B.     Principal requested the chair to expedite the construction process of new room above senior secondary block so that one room may be developed into smart classroom for transcation of e-content s devepoled by KVS and other educational bodies. The chairman informed that process has been started and hopefully will be completed in 2013 itself.

C.     Mrs Devika Naug Datta TGT(WE), the teacher member requested the CE (Civil) to look

into the leakage problem in SUPW room and change the broken doors of few rooms and toilets.

D.    Dr Bhagwan Das CM (HR) wanted to know the details of admission process the session 2013-14.

The Principal informed that registration forms will be available from 8th Feb 2013 to 10th March 2013 for class-I and for the classes forms will be made available as and when vacancies arise. A copy of the advertisement will be sent to I/C HR-ER for information and wide publicity among different section of ONGC Agartala. The Admission guideline 2013-14 is available on the website of the Vidyalaya. (www.kvongcagartala.com )

E.     Principal informed the committee that Mrs Devika Naug Datta TGT (WE) has been

honoured with KVS Regional incentive award for te session 2012-13. The Chairman and all other members present in meetig congratulated Mrs Devika Naug Datta on her achievement.

The meeting ended with the vote of thanks for participation of the members of VMC and Chairman’s note to keep the good track record maintained in the academics and co-curricular activities and extended good wishes for coming activities in the Vidyalaya. He assured that the management will extend full support for all the activities of Vidyalaya. The members of VMC took a round of the Vidyalaya to appraise themselve the need of the Vidyalaya and to see different infrastructure available in the Vidyalaya.

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MEETING OF THE VIDYALAYA MANAGEME NT COMMITTEE

Minutes

The aforesaid meeting was held on 25-08-2012 at 11.00 Hrs. in the Vidyalaya. Sh. Ved Prakash Mahawar GGM, Asset manager Tripura Asset and Chairman VMC, KV ONGC, Agartala presided over the meeting.

1.      The meeting started with the welcome address by the Principal Sh. Vinod Kumar.

Principal conveyed his best wishes to all the distinguished members present in the meeting. Thereafter all members introduced themselves.

2. The Chairman extended warm wishes to all the members of VMC, Teachers and students of the Vidyalaya. He conveyed his happiness to the Principal, Staff and students for doing well in academic as well as for excellence in the field for extra-academics. He showed keen interest in the academic activities and expressed his satisfaction on the academic performance of the students and at the same time he emphasized on bringing quality result in future and to concentrate more on academic improvement of the students.

3. Review of the points discussed in the last meeting held on 12-03-2012. All the points/issues raised and discussed for assessing status position.

(i). Children park

(ii). Construction of additional rooms

(iii). Covering of Assembly ground

(iv). Cycle Stand

(v). Inter-connection play ground with main building internally

(vi). Tiling of resource room and computer Labs

(vii). Installation of Water coolers

(viii). Provision of ramp and disabled friendly toilets as per direction of Hon’ble

          Supreme Court

(ix). Tin shed at drinking water point of main building.

Sh Rajeev Bishnoi I/C HR-ER and Nominee Chairman, VMC informed the present status on above mentioned point and progress made on these issues. Chairman VMC and Sh D K Gupta emphasised that priority of work may be decided by the Principal for taking up these issue.

 

Regarding Children Park, Sh Rajeev Bishnoi I/C HR-ER informed that fund for the same is allocated by the concerned agency/CSR.

 

 He also informed that Water purifiers have already been procured and will be installed soon with coordination of Civil deptt/Electrical Deptt. Principal K V ONGC desired that the installation of water purifiers, Tin shed over drinking water tank may be given immediate attention. For all other items priority list will be provided to I/C HR-ER very soon.

  

On the Day’s Agenda Points

1. Review of the points discussed in the last meeting.

2. Academic Performance:

Principal informed the committee that result analysis of academic session 2011-12 and placed a comparative detail in the house. The academic activities in present session are going in best possible way with all dedication and commitment.

MAIN FEATURES OF RESULT ANALYSIS OF CBSE RESULT CLASS-XII 2011-12

SN

STREAM

PASS %

1

Science         Appeared 32                 Passed- 25

78.13

2

Commerce    Appeared 21                Passed- 19

90.48

3

Humanities   Appeared 11                 Passed- 9

81.82

4.

Over All         Appeared 64             Passed- 53

82.81

List of Stream wise Toppers

RANK

SCIENCE

COMMERCE

HUMANITIES

Ist

Akhil Raj S 94.6%

Subhajit Roy 92.6%

Priya Sinha 80.8%

IInd

Jayanti Debnath 90.8%

Ghanshyam Thapa 91.6%

Paramita Saha 80.4%

IIIrd

Uttara Saha 89.2%

 P V Sangalp 87.2%

Debasmita Pal 75.8%

Students securing more than 90% -   04 ie       6.25 %

Students securing more than 75%-   24  ie  37.5 %

Students securing more than 60%-   49  ie  76.56 %

Position of our students stream wise  in Kendriya Vidyalaya Sangathan Silchar Region

1.      Science Stream (Out of Top 15)        :    2nd,11th   Total – 02

2.      Commerce Stream (out of Top 23)  :     6th, 10th, 16th   Total- 3

3.    Humanities Stream (out of Top 22) :    19th, 21st Total- 02

CLASS- X

Total Appeared: 68 Total Passed/Qualified: 68 Pass%: 100% Average CGPA: 7.68

Student with CGPA 10 (all A1): 07 (Uma Das, Devarshi Datta, Reshmi Podder, Anirban Chaudhri, Ema DEbbarma, Aditya Majumder, Sayatika Nath)

 

              CGPA 9.0 to 9.9 = 12                                           CGPA 8.0 to 8.9 = 12

              CGPA 7.0 to 7.9 = 16                                           CGPA 6.0 to 6.9 = 8

              CGPA 5.0 to 5.9 = 12                                           CGPA 4.0 to 4.9 = 1

Committee desired that result may be enhanced quantitatively as well as qualitatively in present session 2012-13.

 

3. Students Enrolment Position as on last day of July 2012

There are 894 students on rolls as on July 2012, out of which 440 are boys and 454 are girls.

ONGC Wards                                                   :         188

Central Govt. Dept                                           :         215

PSU(CG)                                                          :         135

Others (state govt, State Govt PSU

                    civil population)                            :         356

4. Vacancy Position of the staff as on 18th August 2012

a.

S.No.

Name of the Post

 

No. of Posts Vacant

1

PGT - Bio, Physics, History, Computer

           Science

01 each

2

TGT- English, Biology

01 each

3

Head Master

01

5

PRT

04

6

LDC

01

 

b. Contractual arrangements have already been made against the vacancies of all vacancies of PGTs, TGTs, PRTs and Dance Coach and Sports Coach.

 

5. Status of VVN as on last day of July 2012

 

Opening Balance on 01.4.2012       :  Rs 1804541.00

Receipt upto 31st July 2012             : Rs   914677.00

Payment upto 31st July 2012           : Rs   879790.00    

Closing Balance as on 31.7.2012    :Rs. 1839428.00

 

Sh D K Gupta DGM (Finance advised to explore possibility of going for fixed deposit/Flexi deposit schemes for the amount lying in VVN in nationalized bank)

 

 

6. VVN revised budget for 2012-13 and budget estimate for 2013-14

        The VVN revised budget for 2012-13 and budget estimate for 2013-14 has already been approved by Chairman VMC and the same has been forwarded to KVS RO Silchar for necessary action. Now the same has been presented in the house for information and ratification of all VMC members. The abstract of VVN budget is as below.

   

 

   

 

   

 

               

Head of Accounts

Actuals 2011-12

Revised Estimate     2012-13

Budget Estimate   2013-14

Head of Accounts

Actuals 2011-12

Revised Estimate     2012-13

Budget Estimate   2013-14

Opening Balance as per Annual accounts

 

 

 

 

 

 

 

VVN FEES

2761525

3194820

3391000

RECURRING EXPENDITURE

1845309

3045000

3115000

Pre-Primary Fees & Fines

 

 

 

 

 

 

 

MISC. INCOME

18390

20000

25000

SUB:TOTAL

1845309

3045000

3115000

Recoveries of Revienue nature

954

10000

10000

NON RECURRING EXPENDITURE

 

 

 

Recoveries of Capital nature

 

 

 

Land

0

0

0

Bank Interest

77043

90000

100000

Building

0

0

0

Fund to be receipt from KVS RO VVN Deposit Accounts

 

 

 

Furniture & Fixture

181718

200000

200000

 

 

 

 

Library Books

38521

150000

150000

 

 

 

 

Office Euqipments

0

0

0

 

 

 

 

Computer peripherals

260847

400000

400000

 

 

 

 

Other Fixed Assets

7349

200000

200000

 

 

 

 

SUB:TOTAL

488435

950000

950000

 

 

 

 

Closing Balance

0

0

0

GRAND TOTAL

2857912

3314820

3526000

GRAND TOTAL

2333744

3995000

4065000

 

7. SAFETY & SECURITY CERTIFICATE

It is mandatory for all schools to do periodically safety audit of the Vidyalaya building and its accessories to ensure safety & security of the students as per direction of Hon’ble Supreme Court. Hence ONGC Tripura Asset must provide the safety & Security certificate issued by the competent authority for submitting to higher authorities of KVS for further necessary action.

8. New Uniform of Students in KVS
  
 Kendriya Vidyalaya has come up with a new and modern look uniform for the students. Principal showed power point presentation of different items of new uniform for different age group/classes. All the members of VMC appreciated the change in uniform by KVS as they find it more modern and attractive in comparison to present uniform.

 

 

 

 

9. Co-curricular Activities

Kendriya Vidyalaya ONGC conducts number of activities to groom students for all round development.

KVS used to organize different games & sports for students at vidyalaya/regional and national level.

Different cultural programmes are organized to nurture cultural talents of the students.

10. Computer purchase and Xerox machine/digital duplicator
      Principal informed the committee that most of computers in Vidyalaya are old and obsolete. Hence Vidyalaya need few more computers, at present 08 computers may be purchased from VVN and also 01 Xerox machine/digital duplicator need to be purchased at DGS&D rate contract. Chairman VMC agreed to the proposal and approved the purchase for the same. Further he asked Principal to do needful in this regard.

 11. Condemnation of various stocks

Condemnation of few old and unserviceable furniture, old and obsolete library books and some obsolete computer/IT product need to be condemned as per KVS norms (life period). Principal informed the committee that a meeting of Vidyalaya Executive Committee will be called in few days to complete condemnation process as per KVS norms. Chairman VMC agreed to the proposal and desired meeting of VEC be called at the earliest and go ahead as per existing KVS norms.

 

12. Colouring of Vidyalaya Building in & out with all accessories.

      Principal informed the committee that Vidyalaya was renovated 04 years back since than no white washing/colouring has been done in the Vidyalaya building. Now Vidyalaya building and accessories require white washing/colouring. The Chairman agreed to it but advised Principal to prioritise work to be done first. He also advised CE (Civil) to look into the proposal and do needful.

 

13. Ramp formation at ground for barrier free movement for differently abled children and also provision of toilet for differently abled children. Further at few places drain are to be covered to avoid any mishappening / injury to the students. This issue need immediate attention of the committee. Chairman agreed to the issue and advised CE Civil to do the needful.

 

14.  Fencing of new garden area.

        A Small area in front of senior secondary block has been developed into garden which needs to be fenced for proper maintenance.

15. Any other point raised by the member with permission of the chairman.

(i) Mrs Devika Nath raised seepage problem in work Experience room and Class XII commerce. Further leakage in water tank installed in KV ground is causing serious water shortage during recess/second half of the Vidyalaya. As now different inter Vidyalaya competition are about to begin where students of different KV have to stay in the Vidyalaya in night, water shortage will create problem to students.

Further she also invited attention of Chairman towards open drains near drinking water tank which needs to be covered. Chairman agreed to it and advised CE Civil to do the same on priority.

(ii) Dr R C Srivastava Associate Professor advised to have guest lecture from other educational institution and he agreed to deliver guest lecture in biology for class-XI/XII. He also inquired about science congress and science Olympiad. Principal informed the committee that students of Vidyalaya actively participate in children science congress and green Olympiad, junior maths Olympiad. These activities are conducted at different level- Vidyalaya levelcultural regional and national level.

(iii). Mrs Mousami Bhattacharjee expressed her satisfaction over different activities being done in the Vidyalaya.

(iv). Mr B K Sinha CE Civil informed the house the progress in different civil related works associated with Vidyalaya. Principal informed Sh Sinha that very soon a priority order of different Vidyalaya related work will be sent to his office through I/C HR-ER.

(v). Sh Satish Garg inquired about result of Vidyalaya in board exam 2012 and also about low strength in XI/XII class. Principal informed him that tendency to opt Commerce and Humanities stream is decreasing among students.

(vi). Dr Ashutosh Debbarma wanted to know about appointment of doctor/nurse in Kendriya Vidyalaya on contract basis. Principal informed him that board of governors of KVS has approved the proposal of appoint of doctors/nurse in KVs on term & condition laid down by KVS for the same but as in this Vidyalaya ONGC is extending medical help to students in emergency so it may not be of much use to appoint separate doctor/nurse. Chairman VMC also expressed his view that ONGC will keep on extending medical help to the students of K V ONGC Agartala on need base, hence as such the proposal to appoint doctor/nurse may be dropped.

(vii) All members expressed their desire to have false ceiling in the activity hall to tackle problem of birds’ movement in the hall and making it dirty. Further echo problem in the activity hall should be addressed for its better utilization.

The meeting ended with the vote of thanks for participation of the members of VMC and Chairman’s note to keep the good track record maintained in the academics and co-curricular activities and extended good wishes for coming activities in the Vidyalaya. He assured that the management will extend full support for all the activities of Vidyalaya. The members of VMC took a round of the Vidyalaya to appraise themselves the need of the Vidyalaya and to see different infrastructure available in the Vidyalaya.

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